Job Posting OPEN
At To The Rescue, our purpose is to improve the quality of lives
through personalized and skilled services, specifically designed for each
individual or organization.
Summary of Position/Objective:
The Administrative Specialist will provide clerical,
organizational and coordination support for the department. This position will represent
To The Rescue in a positive and professional manner and deal tactfully with
others. The person in this position will exercise good judgment and be able to
understand and follow written and oral instructions.
Essential Duties and Responsibilities:
accommodations may be made to enable individuals with disabilities to perform
the essential functions. The duties include, but are not limited to, the
with training of department personnel
information, manuals, training materials and other department documentation in
a concise, prompt and accurate manner
participates, and documents meetings as requested
managers with inputting and updating information in When To Work scheduling
timecards and documentation for accounting as needed
up to date Medical Records for department
with marketing and networking opportunities
working knowledge of applicable Colorado laws and regulations. Coordinates
compliance programs and documentation (DIDD, Class B, and Class A).
and manages supplies
within departmental budget
incoming calls, direct to proper parties, provide information on services, make
follow up calls to customers (potential and current) as needed.
information and documents from potential and current customers
required reports and add to the proper spreadsheets
and submits invoices to accounting and maintains receipts and expense records
in as needed in response to business demands
and organizes multiple tasks and projects simultaneously
ideas clearly, both verbally and in writing
an orderly work area
other related duties as assigned
to apply principles of logical or scientific thinking to a wide range of
intellectual and practical problems
working knowledge of privacy laws and regulations
skills and familiarity with office machines
Office that includes Word, Excel, Outlook and the ability to learn computer
programs for scheduling and timekeeping. Ability to learn and operate a variety
of computer programs and databases
The employee shall possess a valid driver’s license and must be
eligible for the agency’s vehicle insurance and provide proof of private
This role will not directly supervise employees.
Hours are varied depending on the needs of the organization. This
may include, but is not limited to days, nights, weekends, and holidays. This
position requires hours that exceed a typical 8-hour work day as needed.
The work environment is consistent with similar office environment
The physical demands described here are representative of those
that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly
required to hear and speak. The employee is frequently required to sit, stand,
walk, reach, and occasionally lift up to 50 pounds.
Travel is not required.
To The Rescue is an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to race, color,
religion, sex, national origin, status as a qualified individual with a
disability, or status as a protected veteran.