Job Application - PRK Williams Inc

Job Posting OPEN

Administrative Specialist

At To The Rescue, our purpose is to improve the quality of lives through personalized and skilled services, specifically designed for each individual or organization.

Summary of Position/Objective:

 

The Administrative Specialist will provide clerical, organizational and coordination support for the department. This position will represent To The Rescue in a positive and professional manner and deal tactfully with others. The person in this position will exercise good judgment and be able to understand and follow written and oral instructions.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties include, but are not limited to, the following:

Assists with training of department personnel

Compiles information, manuals, training materials and other department documentation in a concise, prompt and accurate manner

Attends, participates, and documents meetings as requested

Assists managers with inputting and updating information in When To Work scheduling program

Prepares timecards and documentation for accounting as needed

Maintains up to date Medical Records for department

Assists with marketing and networking opportunities

Have working knowledge of applicable Colorado laws and regulations. Coordinates compliance programs and documentation (DIDD, Class B, and Class A).

Orders and manages supplies

Stays within departmental budget

Answer incoming calls, direct to proper parties, provide information on services, make follow up calls to customers (potential and current) as needed.

Collect information and documents from potential and current customers

Run required reports and add to the proper spreadsheets

Prepares and submits invoices to accounting and maintains receipts and expense records as needed

Fills in as needed in response to business demands

Handles and organizes multiple tasks and projects simultaneously

Expresses ideas clearly, both verbally and in writing

Maintains an orderly work area

Performs other related duties as assigned


Competencies/Qualifications/Education:

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems

Have working knowledge of privacy laws and regulations

Communication proficiency

Teamwork orientation

Clerical skills and familiarity with office machines

Microsoft Office that includes Word, Excel, Outlook and the ability to learn computer programs for scheduling and timekeeping. Ability to learn and operate a variety of computer programs and databases

Collaboration skills

Flexibility


Certificates/Licenses/Registration:

The employee shall possess a valid driver’s license and must be eligible for the agency’s vehicle insurance and provide proof of private vehicle coverage.

Supervisory Responsibility:

This role will not directly supervise employees.

Work Hours:

Hours are varied depending on the needs of the organization. This may include, but is not limited to days, nights, weekends, and holidays. This position requires hours that exceed a typical 8-hour work day as needed.

Work Environment:

The work environment is consistent with similar office environment settings.

Physical Demand:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to hear and speak. The employee is frequently required to sit, stand, walk, reach, and occasionally lift up to 50 pounds.

Travel:

Travel is not required.

Location: Parker, CO

IND-CO

To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability, or status as a protected veteran.