Job Application - PRK Williams Inc

Job Posting OPEN

Bookkeeping Assistant and Records Specialist

At To The Rescue, our purpose is; To improve the Quality of People's lives through personalized and skilled services specifically designed for each person or organization.

 

Records Specialist/ Bookkeeping Assistant

 

We are announcing a new career opportunity as a records specialist and bookkeeping assistant.  In this position you will be able to make an impact and contribute to our purpose by assisting multiple departments.  If you enjoy variety in your role and a fast-paced environment this position could be a great fit for you.  You will assist the Accounting Team with light bookkeeping, the Human Resource Team with file management, participate in a variety of special projects, and offer a great first impression to our guests while covering for the receptionist as needed.   If you have exceptional attention to detail and a positive, can-do mindset, we would like to have a career conversation with you.

 

Responsibilities:

  • Answers central telephone system and directs calls accordingly.
  • Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, and others and refers, when necessary, to the appropriate person, official or department.
  • Inputs Preliminary (1st contact) information into Quick Base for sales tracking
  • Initiate follow up emails/calls on quotes/estimates for Construction, Cleaning, and Transportation
  • Provides support functions for representative payee role including member contact, receipt reconciliation, etc.
  • Enters cash receipts into Quick Books daily.
  • Tracking and reporting on enterprise initiatives such as incident and risk management reporting.
  • Orders supplies for company and ensures proper inventory levels on hand (i.e. office supplies, cleaning supplies, day program, construction small item inventory etc.)
  • Tracks and submits Construction & Remodel receipts, as well as, Transportation gas receipts
  • Recaps Construction jobs including identifying missing parts and order tracking.
  • Orders parts for upcoming Construction jobs, as well as, for on-hand items
  • Composes, types and edits correspondence, reports, memoranda and other material.
  • Provide Human Resources clerical support
  • Perform support functions for other departments as directed by manager
  • Backs up roles of the second administrative role.
  • Special projects as needed.

Competencies/Qualifications/Education:

·         High school diploma required.

·         Minimum of 1 year of clerical office support, preferably accounting.

·         Positive Communication skills.

·         Strong organizational skills.

·         Accounting/Purchasing experience a plus.

Working Hours:

This is a full-time position. Days and hours of work are Monday through Friday, 7:45 a.m. to 4:30 p.m. Additional hours may be required based on business needs.

 

Certificates/Licenses/Registration:

The employee shall possess a valid driver’s license and must be eligible for the agency’s vehicle insurance and provide proof of private vehicle coverage.

 

Work Hours:

Typically 7:45AM -4:30PM Monday through Friday.  This may include, but is not limited to days, nights, weekends, and holidays dependent upon business need. 

 

Work Environment:



The work environment is variable, including office setting, housing and hospital/clinic to out in the community.

 

Physical Demand:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to hear and speak. The employee is frequently required to sit, stand, walk, and reach.

 

Travel:



Frequent travel within a 25-mile radius is expected for this position. Occasionally travel beyond a 25-mile radius may be required.

 

Location: Cedar Rapids, IA

 

IND-IA

 

To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability, or status as a protected veteran.