Job Application - PRK Williams Inc

Job Posting CLOSED

ZZ-Accounting Administrative Assistant-INACTIVE

At To The Rescue, our purpose is to improve the quality of lives through personalized and skilled services, specifically designed for each individual or organization.


Summary of position/objective:

  • In this position you will contribute to our purpose by assisting our Construction & Remodeling entity as well as our To The Rescue entity


Essential Duties and Responsibilities:

  • Maintain and monitor job tracking reports daily and communicate with construction project manager to ensure compliance with budgets
  • Initiate follow up communications with construction customers regarding estimates, deposits, surveys etc.
  • Review project files for completeness of required information
  • Maintain required contractor insurance documents.  Communicate with contractors to obtain current information
  • Track construction job progress and inform accounting of weekly billing details
  • Act as liaison between construction and accounting departments
  • Set up new construction job estimates in Quick Books
  • Track construction change orders and enter information to Quick Books
  • Maintain list of required training/certifications
  • Organize and maintain individual representative payee documents both hard files and electronic
  • Submit all SSA required documentation for representative payee services
  • Communicate effectively with members 
  • Provide weekly list of checks to be issued from all payee bank accounts
  • Month end reconciliation of all payee bank accounts 
  • Facilitate receipt reconciliations for representative payee services
  • Confirm completeness of expense tracking and classification for representative payee services
  • Responsibilities related to setting up new payees including communication with SSA
  • Create and maintain filing systems
  • Assist with general office duties
  • Back-up role for Accounts Payable responsibilities


Competencies/Qualifications/Education:

  • Excellent communication skills
  • Minimum of 1-year clerical accounting support
  • Experience in basic bookkeeping and tracking of financial transactions
  • 2-year accounting degree a plus
  • Strong organizational and time management skills


Certificates/Licenses/Registration:

The employee shall possess a valid driver’s license and must be eligible for the agency’s vehicle insurance and provide proof of private vehicle coverage. 


Supervisory Responsibility:

This role will not directly supervise employees.


Work Hours:

Hours are varied depending on the needs of the organization.  Hours reflect those of typical business hours. 


Work Environment:

The work environment is consistent with similar office environment settings.


Physical Demand:

  • The physical demands described here are representative of those that must be met by an employee at all times to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • While performing these duties, the employee is frequently required to speak and hear
  • While performing these duties, the employee is frequently required to stand, walk, use hands and fingers to handle daily tasks
  • The employee is frequently required to sit for extended periods of time  
  • The employee is frequently required to reach, bend, squat, stoop and kneel 
  • The employee continuously uses hand strength to type and operate computer controls
  • The employee must frequently lift or move up to 10 pounds. Occasionally the employee will lift or move up to 50 pounds
  • The employees will frequently push or pull items 
  • Specific vision requirements include close and peripheral vision, depth perception and ability to focus


Travel:

Travel is not required for this position. 


Location: Cedar Rapids, IA


IND-IA


To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability or status as a protected veteran.